December 3, 2024 Meeting Minutes
- Menomonee Falls Saddle Club
- Apr 2
- 5 min read
Call to Order 6:33pm
Roll Call - Favorite Trainer, Instructor/ Mentor
New Attendees - Are there any new members in attendance this evening? Welcome!
Secretary Report – Minutes Emailed by Kellyn Homa 12/3- any changes, corrections, additions?
Corrections: President - Kristina
VP: Chrystal
Treasurer: Tina
Secretary: Riley
At Large: Bill Eder, Gena Garton, Jeannie Braun
Treasurer’s report (attached to additional 12/3 email) – Julie Wolf - Irene & Gena Approx: $3,000 to pay out in checks
Tack Sale Check: $300 will be returned from Hartford for the deposit
Committee Reports
● Grounds Report – Kristina (chair)
o Future Grounds Updates Needed?
o Mower - Tractor winterized/additional expense. Can someone install locks on the doors of the chuck wagon/office/shed. Still need to replace the door on the shed.
● Replacing the peak of pole barn fiberglass is the next step so electrical can be updated. LED Lights will be added.
o Member Winterizing day? Electrical Updates to be completed and on agenda as it was submitted to WHC for $$
● Thank you Gena for organizing a clean up day for fencing. The water and electric need to be shut off and the chuck wagon closed up.
● The fence along the church side will need to be tightened in spring
● The tractor has been serviced and winterized. The switch for the neutral switch was replaced. Approx. $420 for the spindle assembly to be rebuilt. Over the $1,000 to replace. - Chrystal makes a motion to spend $450 to fix the spindle assembly. Kristina/ Gena seconds the motion. Mary discusses
that the grounds need to be mowed weekly to help eliminate extra wear
and tear on the grounds. Approved to spend the $420
● Jacob tractor guy may have a connection to help rehome
our current mower for more than $100.
● Motion made by Kellyn to give the board power to a
Accept or decline an offer on the lawn
Mower Riley Seconds.
Discussion on minimum price for the lawnmower
The board has the power to accept or decline a lawn
mower offer as long as it is over $100. Motion has passed
● The mounting block needs to be moved to the shed for the winter.
● Show/Event Committee –
o Nov 10 Tack Sale Recap with breakdown - Jeannie/Julie
● Thank you to everyone who volunteered and helped out at the tack sale. Lots of new faces. Food was donated to the Sussex food pantry. Another raffle will be made with the farm & fleet saddle that was donated.
● Discussion of online raffle for over the winter selling slots. Or online
auction.
● Talking about having raffle and table at Waukesha tack sale to have
saddle and applications
● Looking at alternative locations for 2025 tack sale and may adjust hours due to how many people attended in the first hour.
o Ribbons and Awards for next year - preliminary budget will be set to take advantage of the sale Hodges has over winter months
● $4,600 for all ribbons for 2025 shows. There are pleasure, ranch and fun show left over. This number does not reflect left overs. $170/ ranch show. ● Chrystal would like to have $2,000 approved to do the first four shows with discount. Laura Lenhardt makes a motion to send up to $2,000 for
first four shows of the year. Mary Nettisheim seconds. Approved.
● Irene Makes a motion for two pleasure and ranch shows at $300. Mary Nettisheim. Irene amends motion to do all 8 Boarder Run show series entries for $600. All in favor.
o 2025 Event List - Chairing, Committee Members needed to plan, Clinic Ideas! o Upcoming shows/Events -
- Date Set: Jan 11 The Sterling Chalet - Banquet - Kristina
- $300 for the chalet. Plated service with 4 courses. $30/person last
year.
- Lunch for time at banquet 12:30 arrival with lunch at 1pm
- Budget of $700 for the banquet. Soda, tea, coffee, tip, taxes etc.
- Chrystal makes a motion to spend up to $700 for 2025 banquet.
Riley Seconds. Passed
● WI Horse Council – Kristina/Chrystal
o Sponsorship Update? Confirmation of Electrical sponsorship submitted by Kristina was $3500 - rec’d by check!
Old Business - Tabled to be Discussed at February Meeting Due to Time Restraints
● Club Shirts and Swag Ordering
● Garbage Collection for 2025 show season
● Additional Port-O-Potty Rental for 2025 events
● Trail Reports - any upcoming events/rides, please share to MFSC fb page!
New Business
● Insurance Renewal Date/what we changed/added, pricing,etc.
● Insurance is renewed and event dates endorsement additional $191 ● Lawn Mower Budget Setting - Tabled to be Discussed at February Meeting Due to Time Restraints
● Awards - voting for banquet year end awards - Chrystal to receive $453.40 for show award reimbursement. 2024 WHC bonus bucks are to only be used in 2024 for explicit purpose applied for per WHC bonus bucks program guidelines and was used for unforeseen award expenses due to increased show participation in the 2024 MFSC show season.
$3,500 in savings from WHC for use in 2025.
● Increase Membership Fees? - Get membership renewed asap at this pricing - discuss in 2025. $40 for individual. $35 before the banquet. $50 for family $45 for the banquet. ● Banquet Budget needed
Please nominate and vote for club members for the banquet.
Adjournment: 8pm
Treasurer Report, November 2024
Checking
Beginning Balance $12,729.67
Deposits $3,941.00
Expenses $2,440.27
Ending Balance $14,230.40
Savings
Beginning Balance $3,686.85
Interest: .034
Deposits: $3,500 – Wisconsin Horse Council (Fall scholarship); earmarked for 2025 grounds work Ending Balance $7,187.19
Income due to: Tack sale ($3,901) – [this includes the $500 change cash put back into checking], and one new
member ($40).
Expenses due to: Two payback checks ($70), Cash out for Tack sale change ($500), 2 tables purchased for the
grounds ($84.34), chili supplies for the Tack sale ($82.18), WE Energies ($28.75), and American Reliable Insurance policy 2025 renewal ($,1675).
Outstanding checks:
Hartford Town Hall -#1379 - $315 (11/10 Tack sale; to be reimbursed $300 deposit after sale) Tractor winterizing - #1382 - $520
Wisconsin Horse Council 2025 dues (Level III) - #1383 - $100
In December – review of funds for Club insurance and Taxes:
Club Insurance for 2025 has been paid, club owes $191 yet for event coverage Taxes due late December, 2024 – (2023 taxes were $1,726.58)
[Due in 2024 yet – approximately - $1,900-$2,000]
Attendance:
● Tina Steinhagen
● Chrystal Schilz
● Julie Wolf
● Kellyn Homa
● Gail Hayek
● Sandy Roberson
● Riley Truinskie
● Kem Anderson
● Rosie Lambert
● Mary Nettisheim
● Irene Lape
● Gena Garton
● Alexa Smith
● Laura Lenhardt
● Jeannie Braun
● Sarah Dreyer
● Tracy Disher
● Anne Ullius
● Kristina Michaels
● Bill Eder
● Mary Ann Eder
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